Account Coordinator

Entry-level position. Helps team in day-to-day account services, with internal agency focus. Responsible for supporting project management activities of assigned accounts. Good team player.

Background Requirements

  • Related experience or knowledge of basic advertising principles
  • Previous marketing or advertising internships preferred
  • Understands basic principles of marketing, business management, and sales
  • Bachelor in Advertising, Marketing, Communications, Social Sciences, Arts Degree preferred
  • Showed strong academic performance (i.e. GPA, honors, etc.)

Skill/Knowledge Requirements

Promising project management skills, with consistent, follow up
Good written and oral communications skills
Effective listener
Proficient with internet and secondary data searches
Strong computer skills (PowerPoint, Keynote, Excel, Word, etc.)

Key Personality Traits

  • Fast learner
  • Self-motivated
  • Proactive
  • Detail-oriented
  • Organized
  • Multitasker
  • Effective/efficient worker
  • Team player
  • Open/accessible

Key Responsibilities

Project Management

  • Helps team in day to day account services, with internal agency focus
  • Opens project work orders, with complete brief information (budget, deadlines, etc.)
  • Manages project-flow, from start to finish, through the company’s system with ease; works closely with internal Traffic team
  • Coordinates workload with other agency departments effectively and efficiently
  • Executes media added value initiatives in conjunction with the media department
  • Traffics ads to stations based on media plan requirements in a timely basis in conjunction with the media department
  • Makes sure creative work is proofread and exercises proper quality controls on agency products before they go out to the client
  • Writes meeting conference reports, summarizing main agreements and next steps
  • Maintains a weekly status report
  • Maintains and organizes the team’s shared files and archives (non-creative final file specific)
  • Schedules and sets up meetings for the team (with agency staff, client, and partners)
  • Performs administrative functions related to account for the team (FedEX, copying, faxing, materials pick up and drop off, etc.)


  • Develops and writes reports, capturing thoughts well on paper and succinctly
  • Provides support in preparation of presentations and reports
  • Gathers data resourcefully and keeps the team informed (internet data searches, competitive intelligence, industry analysis, etc.)
  • Assists in the preparation of competitive reports (collects materials, organizes presentation)

Client Contact

  • Has client contact for executional matters, including day-to-day project status and scheduling of meetings


  • Actively participates in agency/department volunteering activities
  • Resolves conflicts and differences in a calm, professional and polite manner


  • Maintains BCR (Budget Control Report)
  • Fills out timesheets and submits them weekly
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